Payroll Prep & Export
The hard part of payroll,
already done.
Hospitality payroll is hard because of tips, tip-outs, overtime, and people who work three roles at three rates. Backhouse tracks all of that as it happens, then hands your payroll provider a clean, ready-to-run export.
Backhouse preps. Your provider pays.
To be clear about who does what: Backhouse collects and totals the data - hours, overtime, multi-role wages, and declared tips - and produces a provider-ready export. The actual pay run, tax filing, and direct deposit are handled by your payroll provider (Gusto, ADP, Paychex, QuickBooks Payroll, or your accountant). Backhouse doesn't file taxes or move money - it makes sure the numbers going into your provider are right, without a spreadsheet.
Backhouse does
- Track hours, overtime & multi-role rates per employee
- Total declared credit & cash tips per pay period
- Flag tip-credit shortfalls before you run payroll
- Produce the CSV your provider imports or keys in
Your payroll provider does
- Run the pay run & issue direct deposits
- Withhold & file payroll taxes
- Generate pay stubs, W-2s & 1099s
- Handle garnishments & benefits deductions
What's in the export
The columns providers make you key in by hand
Generic payroll software doesn't know about tip pools or a bartender who also serves. Backhouse does, because it's where that work was tracked all period long.
Hours & overtime
Every shift worked rolls into the pay period automatically - regular hours and overtime totaled per employee, no timesheet re-keying.
Multi-role pay
Bartender Tuesday, server Friday? Each role's rate is applied to the hours actually worked in it, and gross wages are computed per employee.
Declared tips
Credit and cash tips declared during the period land in their own columns - the exact numbers your provider asks you to key in by hand.
Tip-credit shortfalls
For tipped-minimum-wage staff, Backhouse flags pay periods where declared tips don't bridge the gap to full minimum wage, so you can top up before you run payroll.
Mia R.
Server
Leo T.
Bar / Server
Ada K.
Line · OT 2.0
Hours, OT, multi-role rates & declared tips · download or email to your payroll provider
How it works
From shift worked to provider-ready
Step 01
The work happens
Shifts get scheduled and worked, tips get declared at close, roles and rates are already on file. Nothing extra to do.
Step 02
Backhouse totals the period
Pick the pay period and every employee's hours, overtime, gross wages, and tips are computed and laid out for review.
Step 03
Export, provider-ready
Download the CSV or have it emailed to you. The columns match what payroll providers ask for.
Step 04
Your provider runs payroll
Gusto, ADP, Paychex, QuickBooks Payroll, or your accountant runs the pay run, files the taxes, and pays your team, from numbers that are already right.
The export is a standard CSV - it works with Gusto, ADP, Paychex, QuickBooks, or any provider (or accountant) that takes a spreadsheet. No integration setup required.
Backhouse Payroll
Run full payroll without leaving Backhouse - direct deposit, tax filing, and pay stubs, powered by a payroll partner and pre-filled with the hours and tips you already track here. We're building it now. Until then, Payroll Prep exports everything your current provider needs.
Stop rebuilding payroll in a spreadsheet.
Payroll Prep & Export is included on the Growth plan. 90-day free trial, no credit card, unlimited staff.
Questions about your setup? Request a demo or email sales@runbackhouse.com.